Privacy Policy

Last updated: 2026-01-29

Overview

Coordn8r (“we”, “us”, or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our website and application (collectively, the “Services”).

We design our Services to collect only what is needed to operate and improve the product, and we do not sell personal information.

This policy is intended to comply with:

• Canada: Personal Information Protection and Electronic Documents Act (PIPEDA)
• United States: Applicable state privacy laws, including the California Consumer Privacy Act (CCPA/CPRA)

Information We Collect

Information you provide

We collect information you choose to provide, including:

• Name, email address, and contact details
• Company or organization name
• Account credentials
• Project, task, scheduling, and communication data entered into the app
• Messages, feedback, or support requests

Information collected automatically

When you use the Services, we may automatically collect:

• IP address and general location (city/region)
• Browser type, device type, and operating system
• Usage data (pages viewed, actions taken)
• Log and diagnostic information for security and performance

Integrations and third-party services

If you connect third-party services (such as Google Calendar):

• We access only the data required to provide the requested integration
• We do not access unrelated personal content
• Access can be revoked at any time through the third-party provider

How We Use Information

We use personal information to:

• Provide, operate, and maintain the Services
• Create and manage projects, tasks, and schedules
• Sync schedules and updates with connected services
• Communicate about accounts, updates, or support
• Improve functionality, reliability, and user experience
• Detect, prevent, and address security or technical issues
• Comply with legal obligations

We do not use personal information for unrelated purposes.

AI and Automated Processing

Some features use AI to assist with:

• Project and task generation
• Organization and prioritization
• Scheduling suggestions

AI features:

• Operate only on data relevant to the requested function
• Are designed to assist users, not make final decisions on their behalf
• Do not use customer data to train public or general-purpose AI models

How We Share Information

We share personal information only as necessary:

• With trusted service providers (hosting, analytics, email) who are bound by confidentiality and security obligations
• With integration partners you explicitly authorize
• If required by law or to protect the rights, safety, or security of users or the Services

We do not sell personal information and do not share it for cross-context behavioral advertising.

Data Retention

We retain personal information:

• For as long as an account is active
• As needed to provide the Services
• As required to meet legal, security, or operational requirements

You may request deletion of your account and associated data, subject to reasonable retention requirements.

Security Safeguards

We use reasonable administrative, technical, and physical safeguards to protect personal information, including:

• Access controls
• Secure infrastructure
• Encrypted connections where appropriate

No system is completely secure, but we work to reduce risk and protect information.

Your Rights (Canada & United States)

Canada (PIPEDA)

You have the right to:

• Access your personal information
• Request corrections to inaccurate information
• Withdraw consent, subject to legal or contractual limitations

United States (including California)

Depending on your state, you may have the right to:

• Know what personal information we collect and how it is used
• Access your personal information
• Request deletion of your personal information
• Correct inaccurate personal information
• Opt out of certain data sharing (note: we do not sell personal information)

We will not discriminate against you for exercising these rights.

Cookies and Analytics

We may use cookies or similar technologies to:

• Understand how the Services are used
• Improve performance and reliability

You can control cookies through your browser settings.

Children’s Privacy

The Services are not intended for children under 13, and we do not knowingly collect personal information from children.

International Data Transfers

Your information may be stored or processed outside your province, state, or country, including in Canada or the United States. We take reasonable steps to ensure appropriate safeguards are in place.

Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the “Last updated” date and, where appropriate, providing notice through the Services.

Contact Us

If you have questions or wish to exercise your privacy rights, contact us at:

Email: privacy@coordn8r.com
Company: Coordn8r Software Inc.
Location: Toronto, Ontario, Canada